Microsoft Office

Change the Default Office Save Options

Microsoft uses open and save options for its Office programs by default just as its Office documents use default fonts and styles. This is all right for most people and they’re just going to stick with the defaults. Or maybe they don’t even know they can be changed. Many people like to save everything on their desktop or on a network sharing on a file server so that it can be backed up in case of a computer crash so in that case they might want to switch the default save position from the Documents folder.

In addition to opening and saving locations for your files, there are many other settings that you can change. For example, you can also change the default file type if you prefer to save your Word documents as.doc instead of.docx. Some of the options that you may never find a reason to change, so we’ll just talk about those that you may want to change.

Simply click the File tab and go to Options to get to the save options. From there, press the Save tab on the left and the following settings window will be shown. This may vary depending on which Office edition you use, but it should be similar. Keep in mind that for each Office software you will have to do so separately like Word, Excel, PowerPoint etc.

We’ve already discussed the first chapter, which is the default file format. The default for Microsoft Word is.docx, but if you press the arrow to open the other options, you will see a variety of options such as.doc,.dotm,.txt,.rtf,.html, etc. Very probably there won’t be a reason to change it, but knowing it’s there is good to know.

Next we have the AutoRecover options and this is used to recover the file if Office or your computer crashes. For example, when you open Word or Excel after a crash, you will be faced with any copies of your files automatically saved that you can open to start working on again. The Save AutoRecovery data per minutes tells Word how much to save a history in case you have to go back to it and where the saved backup copy is located is the AutoRecover file location. When you open the recovered file, you will need to save the file in the normal way.

The next section we will discuss is the location of the local file by default, which is the Documents folder under the users folder logged in, or the user named Owner in this case. If you want to change where documents are saved by default, enter a new path or browse the folder to which you want to change it.

Save or embed fonts in the folder that are used with the file in the text. Using this option and opening the file on another device, the client on the other computer can see and use the fonts in your text, even if they don’t have the same fonts on their screen. This choice increases the file size because the font must be associated with the folder.

Only the characters used in the document checkbox are used to embed in a document only the fonts that you actually use. Use this option for documents that other users only plan to view or print because unembedded font characters and styles can not be edited.

If the fonts you use in your file are standard fonts that come with Windows nd Office and are most likely already installed on the other computers running the same program, the Do not add common device fonts option is used.

The other solutions may or may not be useful, but they are not likely to matter to the average consumer for more advanced scenarios. To know more about the other options, just click on the? At the top right of the screen next to the close window X.


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