Microsoft Office

Create a Custom Keyboard Shortcut in Microsoft Word

Improve your Word effeciency with keyboard shorcuts

You have definitely taken keyboard shortcuts to help your life if you are a computer user for long periods of time, because they are easier than taking your mouse and manipulating menus or looking for the right icon.

Most users of Microsoft Windows use very common keyboards including copy Ctrl-C, paste Ctrl-V, and print Ctrl-P. We have also some classics like Alt-Tab for moving between open and F5 programmes to refresh web pages.

Microsoft Word comes with a bunch of pre-configured keyboard shortcuts to improve your software performance. We use just a fraction of what is open to us for other Word users. In reality, possibly most Word users don’t know where to go to see what shortcuts so far.

You’ll see the section called “Customize Ribbon” if you’re in the File tab and then Options and you’ll view a section called Keyboard Shortcuts and a button called “Customize.”

You will be able to navigate through all the keyboard shortcuts available in all specific Word groups, such as the File tab or Home tab, by pressing the Customize button. You may use the arrow keys to scroll up and down in the Commands list to see which shortcuts, if any, are assigned to which command.

You can do so from here if you have a frequently used command that you want to add a keyboard shortcut to, or if you want to modify an existing keyboard shortcut.

I’m going to find a command for our example that I use most and then assign it to my own custom keyboard shortcut. Second, what you may want to do is pick the keys that you want to use with your new shortcut and make sure that another shortcut is not already in use. But you obviously don’t want to use Ctrl-C for your new keyboard shortcut, because it won’t copy your text the next time you use Ctrl-C in Word, but rather execute the new command you assigned to it. You can also search the Current Key box to make sure that the keyboard shortcut assigned to that command is not already present. You may either use that one or add yours to it, if there is, or even substitute it with your own.

You can go through All Commands and then find it from there if you don’t know what command is in your category. You can then add the order to your keyboard shortcut until you find it by highlighting it, clicking the Press New Shortcut Key box and typing your new shortcut keys.

Simply click the Assign button until everything looks right and your new keyboard shortcut will be added and ready to go. You can click the Delete button or click the Reset All button to remove all of your custom keyboard shortcuts and have Word return to its default settings if you change your mind and no longer want to use this shortcut.

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